Reporting to the CFO and serving as a key member of the Finance & Administration team, the Manager, Human Resources & Administration will be the point person for all human resource activities for the organization. The Manager, Human Resources & Administration will help manage the organization’s day-to-day human resources activities and assist in projects such as fringe benefits, insurance, compensation, and staff performance assessments. Working closely with the CFO, the person in this role will also take part in facility and office management, organization-wide events, and collaborate with other members of the Finance & Administrative team. The Manager, Human Resources & Administration will supervise and support the professional growth of a Fellow on the team.

Specific Responsibilities by Percentage

Human Resources – 45%

  • Provide an effective and dedicated HR advisory service to employees in relation to absence and health issues, conduct and capability, grievance matters, organizational change, and all other employee-relations matters
  • With close guidance from the CFO, be the primary person for off-cycle payroll processing, including but not limited to bi-weekly and semi-monthly updates to employee files, bonus/incentive pay, tracking vacation/sick pay, inputting exceptions, hourly employee validations, and individual employee benefit changes
  • Assist in communication, interpretation, and upkeep of employee handbook, employee directory, and organizational chart
  • Maintain employee files and records in electronic and/or paper form
  • Proactively engage in ad-hoc human resources-related research and analysis projects as assigned by CFO

Talent Acquisition and Management – 40%

  • Assist in talent acquisition and recruitment processes including but not limited to posting position openings, screening resumes, and conducting phone interviews
  • Prepare paperwork, schedule, and facilitate smooth new hire onboarding process, coordinating with cross-functional teams to deliver a seamless first-week experience
  • Facilitate transition schedule, data retention, and smooth offboarding process with employee manager
  • Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data in HR information systems and auditing for accuracy and compliance
  • Organize annual performance review for all staff

Office & Events Management – 15%

  • Help maintain office efficiency by managing the appearance of common areas, organizing procedures, handling correspondence, and overseeing supplies and equipment
  • Highlight and partner with CFO on areas of facilities improvement including but not limited to interior design, upgrades
  • Assist in organization-wide events including potential office moves

Qualifications

  • Bachelor’s degree
  • 3-4 years of HR training or experience; PHR, SPHR, or SHRM-CP certification is a plus
  • Resourceful, problem-solving aptitude and thorough working knowledge of HR procedures and policies
  • Knowledgeable of HRIS systems and comfortable in learning new systems as needed
  • Excellent communication skills, interpersonal skills, ethics, and cultural awareness
  • Highly organized and capable of managing multiple projects without compromises in quality

Compensation and Benefits

JED offers a competitive salary and benefits, commensurate with experience and skills.

Interested candidates should email their résumé with cover letter to: careers@jedfoundation.org